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CMS

CMS stands for a content management system. It is software that allows users to create, modify, and manage websites without the need for technical knowledge. In other words, it is the tool that helps to create a website without coding it from scratch or without coding at all. 

 How does a CMS work?

A content management system manages basic infrastructure tasks so that you do not need to build your system for creating websites, storing images, etc. With a CMS, you can customize the functionality and design of the website by purchasing or downloading extensions and templates.
The content management system has two elements: CMA and CDA.

  • CMA (content management application). It is a graphical user interface that allows users to create, design, edit and delete web page content without knowing HTML. 
  • CDA (content delivery application). After a user develops content in the CMA, the content delivery application offers back-end services for supporting the delivery and management of the content. 

The main features of CMS

  • Revision functions. These features allow you to update and edit the content after it is first published. Revision control also keeps track of any changes individuals make to files.
  • Publishing. This feature allows individuals to use a template or set of templates that have been approved by the organization to create and edit content.
  • Intuitive indexing, search, and retrieval. These features index all data in order to provide easy access through search functions. Moreover, it allows the users to search by attributes such as publication dates, keywords, or authors.
  • Format management. Helps convert scanned paper or electronic documents into HTML or PDF documents. 
  • One-to-one marketing. It is the ability of a web page to personalise the advertising and content to a user’s characteristics. For this, a system uses the information provided by the user or gathered by the website. 
  • Content storage. CMS stores the content in one place.

Popular CMS features: 

  • Integrated file managers.
  • Group-based security and permission systems.
  • Admin panel with support for multiple languages.
  • SEO-friendly URLs.
  • Integrated and online help.
  • Dull template support and customisable templates.
  • Minimal server requirements.

What to look for in a CMS

To choose the right content management system you need to create a list of your specific requirements and the business problems that you are trying to solve. There are many types of content management systems and each of them has its own features and benefits. Therefore, you need to understand which one will suit your goals, needs and requirements.
To choose the ideal CMS for your business or organisation you should answer the following questions: 

What is your budget? 

With a limited budget, the choices of CMS will be also limited. The more complex the content management system is, the higher price it has. Moreover, you need to take into account the costs of a website domain and hosting. 

What operations does the CMS need to support?

This is the next question you need to answer after calculating your budget. You need to determine the tasks that your company will need to complete on your website. Will you have to change the prices or add hundreds of products to your website daily? Or maybe you will have to publish thousands of articles every day? 

How many groups of users will there be?

It is particularly important to consider the level of rights each group of users have in your CMS. Firstly, it is more secure to provide limited rights to each group. For instance, only authors can add and edit information, but managers can only review scheduled content. Secondly, it is more convenient for users to have only the rights that they need for working as it is less confusing for them. 

How big are your company and website?

The answer to this question will help to define your specific requirements for CMS. For instance, small businesses should choose easy user interfaces and maintenance because the teams managing the software are typically smaller. 

What technology is it built on?

Custom templates are used by most CMS platforms and that allows the content management system to integrate with your marketing system. However, this might require work from a developer and not all of them can work with every CMS platform. Therefore, it is important to take into consideration and choose the software that your developer can work with. 

Benefits of CMS

  • Easy to use. CMS enable users to build websites, create and manage content, and install extensions without coding. As a result, users with limited time and technical knowledge can use this software. 
  • Allows multiple users. Many users can work on the CMS platform at the same time. It can help to improve the workflow and productivity of your business. 
  • Content updates. CMS platforms allow users to update and edit information in real time because there is no need to wait for the developer. 
  • Content scheduling. This feature is essential for every website. CMS platforms make scheduling much easier. Moreover, some platforms allow you to schedule not only blog posts but also emails, website pages, and landing pages. 
  • Accessibility. Users can access content from any device with a connection to the Internet. 

CMS stands for a content management system. It is software that allows users to create, modify, and manage websites without the need for technical knowledge. In other words, it is the tool that helps to create a website without coding it from scratch or without coding at all. 

 How does a CMS work?

A content management system manages basic infrastructure tasks so that you do not need to build your system for creating websites, storing images, etc. With a CMS, you can customize the functionality and design of the website by purchasing or downloading extensions and templates.
The content management system has two elements: CMA and CDA.

  • CMA (content management application). It is a graphical user interface that allows users to create, design, edit and delete web page content without knowing HTML. 
  • CDA (content delivery application). After a user develops content in the CMA, the content delivery application offers back-end services for supporting the delivery and management of the content. 

The main features of CMS

  • Revision functions. These features allow you to update and edit the content after it is first published. Revision control also keeps track of any changes individuals make to files.
  • Publishing. This feature allows individuals to use a template or set of templates that have been approved by the organization to create and edit content.
  • Intuitive indexing, search, and retrieval. These features index all data in order to provide easy access through search functions. Moreover, it allows the users to search by attributes such as publication dates, keywords, or authors.
  • Format management. Helps convert scanned paper or electronic documents into HTML or PDF documents. 
  • One-to-one marketing. It is the ability of a web page to personalise the advertising and content to a user’s characteristics. For this, a system uses the information provided by the user or gathered by the website. 
  • Content storage. CMS stores the content in one place.

Popular CMS features: 

  • Integrated file managers.
  • Group-based security and permission systems.
  • Admin panel with support for multiple languages.
  • SEO-friendly URLs.
  • Integrated and online help.
  • Dull template support and customisable templates.
  • Minimal server requirements.

What to look for in a CMS

To choose the right content management system you need to create a list of your specific requirements and the business problems that you are trying to solve. There are many types of content management systems and each of them has its own features and benefits. Therefore, you need to understand which one will suit your goals, needs and requirements.
To choose the ideal CMS for your business or organisation you should answer the following questions: 

What is your budget? 

With a limited budget, the choices of CMS will be also limited. The more complex the content management system is, the higher price it has. Moreover, you need to take into account the costs of a website domain and hosting. 

What operations does the CMS need to support?

This is the next question you need to answer after calculating your budget. You need to determine the tasks that your company will need to complete on your website. Will you have to change the prices or add hundreds of products to your website daily? Or maybe you will have to publish thousands of articles every day? 

How many groups of users will there be?

It is particularly important to consider the level of rights each group of users have in your CMS. Firstly, it is more secure to provide limited rights to each group. For instance, only authors can add and edit information, but managers can only review scheduled content. Secondly, it is more convenient for users to have only the rights that they need for working as it is less confusing for them. 

How big are your company and website?

The answer to this question will help to define your specific requirements for CMS. For instance, small businesses should choose easy user interfaces and maintenance because the teams managing the software are typically smaller. 

What technology is it built on?

Custom templates are used by most CMS platforms and that allows the content management system to integrate with your marketing system. However, this might require work from a developer and not all of them can work with every CMS platform. Therefore, it is important to take into consideration and choose the software that your developer can work with. 

Benefits of CMS

  • Easy to use. CMS enable users to build websites, create and manage content, and install extensions without coding. As a result, users with limited time and technical knowledge can use this software. 
  • Allows multiple users. Many users can work on the CMS platform at the same time. It can help to improve the workflow and productivity of your business. 
  • Content updates. CMS platforms allow users to update and edit information in real time because there is no need to wait for the developer. 
  • Content scheduling. This feature is essential for every website. CMS platforms make scheduling much easier. Moreover, some platforms allow you to schedule not only blog posts but also emails, website pages, and landing pages. 
  • Accessibility. Users can access content from any device with a connection to the Internet. 

No website can manage without a CMS these days, but how should you choose the right one? What questions should be asked? What should you watch out for and what ...

No website can manage without a CMS these days, but how should you choose the right one? What questions should be asked? What should you watch out for and what Read article